![]() The preference can be changed in Mail by selecting Preferences from the Mail menu, the clicking on the Accounts tab. My preference is set to erase deleted emails permanently once they’ve been sitting in there for a month. You can have those deleted emails removed forever each time you quit Mail, or you can even set the Trash mailbox to never empty. Once you delete an email, it sits in the Trash mailbox for a while. ![]() With a right-click on an email in an inbox, select Archive or Delete to dispose of the email. Personally, I use archive for those emails that I don’t want cluttering my inbox but also don’t want to delete for good. With iCloud Mail, you have a choice of trashing or archiving email. Trashed mail will eventually be deleted for good, while archived email remains in an archive folder forever where it can be searched and retrieved if necessary. There’s a difference between trashed and archived email. The deleted mail ends up in either a Trash or Archive mailbox (see image below): Deleted emails end up in the Trash or Archive mailboxes Where the heck did it go? Believe it or not, it’s not actually gone from your email system. Last, but not least, you can click on an email and select Edit > Delete from the menu bar. You can also right-click a message and select Delete from the pop-up menu, or highlight a message by clicking on it, then press the Delete key on the Mac keyboard. (Deleting a highlighted email in Apple Mail on the Mac.) You can either click that button or swipe it even further to the left and it’s deleted automatically (see screenshot below). You delete it, and it’s gone… or is it? In this Tech Tip, we’ll discuss what Apple Mail does with those trashed emails, whether or not you can get them back, and more.ĭeleting emails in Apple Mail is easy to do: just swipe (on a Magic Mouse or Trackpad) a mail message to the left and a bright red Delete button appears. Read more about organizing messages in mailboxes.Many Mac users never give deleted emails a second thought. Then confirm that everything made it across and delete the You want to avoid overwhelming Mail or have stop in the The On My Mac section. Wait until the transfer completes before you do others. If you have mailboxes in the iCloud, Gmail or company section you can drag the mailbox folder itself to Leave the Mail app open, with the computer plugged in and awake while messages are transferred. Delete them again to regain space on the server. Click the Trash icon in Mail and select the messages one more time. ![]() Wait for them to copy, then delete them from Sent. You may repeat these steps for your sent messages. Create an Archived Sent mailbox in the On My Mac section and drag items from the Sent folder.Click the Inbox again and delete the messages.Click the Archived Inbox and verify that the messages copied.Wait for the messages to transfer. It may take a while – you can see progress at the lower-left corner of the Mail window or click the Window menu and choose Activity.Drag the messages to the Archived Inbox mailbox in the sidebar.Click the Inbox and scroll down, then select messages – perhaps selecting messages older than 6 months. ![]()
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